Fireflies.ai Pricing and Features for Consultants (2026)

Fireflies.ai is a meeting-transcription and note-taking tool built around a permanently free entry tier: unlimited transcription and unlimited AI-generated summaries, with no minute cap to run into during a call. Paid tiers add video recording, larger per-seat storage allowances, and progressively more advanced analytics and compliance features, up to a $39/month Enterprise tier with HIPAA compliance and SSO/SCIM support.

For a solo consultant, the free tier’s lack of a minute cap is the headline advantage over a tool like Otter.ai, which limits both monthly minutes and individual call length on its free plan. A consultant who runs occasional long calls — a half-day workshop, an extended onboarding session — won’t hit a per-conversation ceiling on Fireflies the way they might on a capped free tier elsewhere. The trade-off is storage: Fireflies’ free tier caps total stored minutes at 400 per team, not per person, so that allowance fills up faster once older transcripts accumulate rather than being reset by conversation length.

The paid tiers are where the real decision happens. Pro, at $10/month billed annually, adds video recording — a feature the free plan doesn’t include at all, so a consultant who wants a recorded video archive, not just a transcript, has to pay from day one. Business, at $19/month, adds team-level conversation analytics that a solo consultant likely doesn’t need. And any consultant working with healthcare or other regulated clients who requires HIPAA compliance has to jump all the way to the $39/month Enterprise tier — there’s no lower-cost middle ground for that one specific requirement.

Pro’s “Personal Assistant” feature is worth a second look before assuming it’s just marketing language: on Fireflies’ pricing page it sits alongside video recording as a named Pro-tier capability, distinct from the core transcription and summary features available on every tier including Free. If your interest in Fireflies is purely the free transcription and summaries, that specific feature isn’t a reason to upgrade — but if you’re evaluating Pro anyway for the storage increase, it’s a genuine additional capability, not filler bundled in to justify the price jump.

Fireflies.ai is one of two meeting-transcription tools covered in this guide. See the meeting transcription spoke for the full category picture, or the head-to-head Otter.ai vs. Fireflies.ai comparison for how the two stack up on price and features for a solo consultant’s typical week.